The 2nd Meeting Science Symposium

Date of event: 23-24 May 2019.

Welcome reception 22 May 2019 at 7 PM. 
Conference closing 24 May 2019 at 5:30 PM.

Venue: University of Copenhagen, Faculty of Humanities, Emil Holms Kanal 2, DK-2300 Copenhagen, Denmark

Submission deadline: 4 March 2019

Organizer: Centre for Interaction Research and Communication Design, University of Copenhagen

Participation fee: 100 Euro (covering participation, materials, light lunches, coffee breaks, reception and conference dinner)

CALL FOR PAPERS

(The original pdf-version of the call is here)

The aim of this international symposium is to bring together academic scholars and other meeting experts (such as meeting facilitators and communication consultants) to share and develop state-of-the-art research on all aspects of meeting interaction. From the first MSS in Gothenburg in 2017, organized by Christoph Haug, it has been a key principle to bring together science and practice in order to promote and foster cross-sector and cross-disciplinary synergies.

We welcome empirical as well as theoretical studies, addressing micro level as well as macro level research questions, and all kinds of methodological approaches. From an organizational practice perspective we welcome insights and experiences with respect to best practices. What brings us together is a shared interest in meetings, not a particular disciplinary approach. We will have a thematic session on video mediated meetings and a thematic session on face-to- face consultations , but invite presentations on a wide range of topics. Submissions are also welcome from researchers who do not consider themselves meeting researchers but somehow ended up studying meetings or use meetings to study something else.

This conference will not just discuss meetings; it will also take itself seriously as one. We apply different formats across sessions.

We will have one plenary speaker session (plenary speaker(s) tba) with a facilitated discussion bringing micro, macro and practice perspectives forward. Each day a number of individual papers will be presented. And each day we will foster the intercollegiate dialogue by facilitating short networking sessions aiming at furthering the participants’ own professional goals of collaboration (about joint research or other endeavors).

Preliminary symposium programme:

(last updated: 22 March 2019)
08:00
09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
21:00
Wednesday
22 May 2019
22 May 2019
Thursday
23 May 2019
23 May 2019
Welcome
Welcome
Start time
08:00
End time
08:10

Meet and greet
Short presentation round and networking session (incl. coffee and rolls)
Meet and greet
Start time
08:10
End time
08:50

Short presentation round and networking session (w/ coffee and rolls)

Short break
Short break
Start time
08:50
End time
09:00

Presentation session: What is a meeting?
Presentation session: What is a meeting?
09:00 - 10:00
Start time
09:00
End time
10:00

9.00-9.30 Helen B. Schwartzman, Department of Anthropology, Northwestern University: Do Dogs have Meetings?

9.30-10.00 Renita Thedvall and Jennifer Sandler: Meeting Ethnography: Architecture, Practices of Circulation and Maker

Break
Break
Start time
10:00
End time
10:30

Presentations: Meeting formats
(click for details)
Presentations: Meeting formats
10:30 - 12:00
(click for details)
Start time
10:30
End time
12:00

10.30-11.00 Wilbert van Vree: An advanced model of decisionmaking in workplace meetings

11.00-11.30 Jeanette Landgrebe, Dept. of Nordic Studies and Linguistics, University of Copenhagen: Empowerment in online recovery-oriented meetings

11.30-12.00 Melanie Büscher and Hanne Houbak: Application of a learning model on meeting design – The 4MAT Model

Lunch
Lunch
12:00 - 13:00
Start time
12:00
End time
13:00

Workshops
4 parallel sessions (click for details)
Workshops
13:00 - 16:00
4 parallel sessions (click for details)
Start time
13:00
End time
16:00

Case: Focus (as a group) on a specific organizational need that a meeting may serve and together develop a shooting script for a great meeting and/or practical advice for chairs or organizers of such a meeting. The case will be prepared before the workshop.
Data session: Work (as a group) on video recordings of a specific meeting. The data to be analyzed in the session will be prepared before the workshop.
Research application: Develop (as a group) ideas for a joint research application on a meeting research project.
Book/special issue: Outline (as a group) a co-authored book (or journal issue) on meeting interaction.

Plenary session to discuss workshop results
Plenary session to discuss workshop results
Start time
16:00
End time
16:20

Break
Break
Start time
16:20
End time
16:45

Presentation and Poster session: Power in meetings
Presentation and Poster session: Power in meetings
Start time
16:45
End time
17:20

16.45-17.05 Mie Femø Nielsen, Dept. of Nordic Studies and Linguistics, University of Copenhagen: Using leaders’ business meetings interaction to revisit ‘authority’

17.05-17.20 Louise Lüchow, Dept. of Nordic Studies and Linguistics, University of Copenhagen: Joking in face-to-face management workgroup meetings: A strategy in the enactment of epistemic and deontic authority

Transport to dinner venue
Transport to dinner venue
Start time
17:30
End time
18:00

Dinner
Dinner
18:00 - 20:30
Start time
18:00

Friday
24 May 2019
24 May 2019
Plenary talk
Plenary talk
09:00 - 10:00
Start time
09:00
End time
10:00

Nale Lehmann-Willenbrock, Department of Industrial/Organizational Psychology, University of Hamburg: Meetings as a Window into Organizational Effectiveness

Break
Break

Presentations: Meetings in political processes
(click for details)
Presentations: Meetings in political processes
10:30 - 12:15
(click for details)
Start time
10:30
End time
12:15

10.30-11.00 Johanna Leinius, University of Kassel: The ‘meeting logics’ of social movement encounters: A postcolonial analytics

11.00-11.15 Hans Jonas Gunzelmann, Department of Political and Social Sciences, Scuola Normale Superiore: Meetings under Surveillance: Social Movement Assemblies and State Repression

11.15-11.45 Christoph Haug, University of Gothenburg: Communication across cultural and political divides: On the utility of categorization analysis for understanding meeting-talk

11.45-12.15 Jennifer Sandler, Department of Anthropology, University of Massachusetts Amherst: Looking through meetings; epistemic activism in the United States, three ways

Lunch
Lunch
12:15 - 13:15

Networking session
(click for details)
Networking session
13:15 - 14:30
(click for details)
Start time
13:15
End time
14:30

Bilateral meetings following up on the results of the workshop as well as on other agendas. Trade fair continued.

Parallel sessions
(click for details)
Parallel sessions
14:30 - 15:45
(click for details)
Start time
14:30
End time
15:45

14.30-15.00 Brian Due, Dept. of Nordic Studies and Linguistics, University of Copenhagen: Situated Co-operative Creativity: Solving emergent problems in situ

15.00-15.30 Kenneth Agerholm, Consultant and founder in FLOK and Now Is The Time, guest professor in AB Banku Business School, Riga: Framestorming and reframing – are we asking the right questions when looking for solutions with groups?

15.30-15.45 Gina Poncini, Humanities and Social Sciences, Khalifa University: Meeting Places, Meeting Spaces and Creative Collaboration: A Case Study

Break
(coffee and snacks will be served)
Break

(coffee and snacks will be served)

Presentations: Learning via meetings
(click for details)
Presentations: Learning via meetings
16:15 - 17:30
(click for details)
Start time
16:15
End time
17:30

16.15-16.30 Nikolas Käkelä & Annika Engström, School of Engineering, Department of Supply Chain and Operations Management, Jönköping University: Work Place Meetings for Learning in Organizations: Making Use of Customization Practices

16.30-16.45 Sille Julie Jøhnk Abildgaard, Copenhagen Business School, Dept. of Marketing: Analyzing student interactions at the studio space: Cluster supervision as a design meeting

16.45-17.00 Sophie Thunus and Carole Walker, Institute of Health and Society, UCLouvain: Event connectivity: Remapping the social role of mental health service users through a chain of meetings

17.00-17.30 Ole Qvist-Sørensen: Visual collaboration – Visual facilitation – System visualization

Conference closing and announcement of the next MMS venue
Conference closing and announcement of the next MMS venue
Start time
17:30
End time
17:45

23 May 2019
24 May 2019

As part of the symposium, we will also organize a workshop in which symposium participants may select between the following options:

  • Case: Focus (as a group) on a specific organizational need that a meeting may serve and together develop a shooting script for a great meeting and/or practical advice for chairs or organizers of such a meeting. The case will be prepared before the workshop.
  • Data session: Work (as a group) on video recordings of a specific meeting. The data to be analyzed in the session will be prepared before the workshop.
  • Research application: Develop (as a group) ideas for a joint research application on a meeting research project.
  • Book/special issue: Outline (as a group) a co-authored book (or journal issue) on meeting interaction.

The workshop will be prepared, organized and facilitated by a team of university students as a part of their course in process facilitation.

Participants are encouraged to bring books they have authored, or consultation services they have conceptualized, in order to promote these to other participants at a small trade fair that we will organize and cater with drinks.

We expect the number of participants to be 60-80.

Abstract submissions

Participants interested in presenting paper that relates to the study of meetings must submit an abstract (max 500 words) as a Word file by 4 March 2019 to: 2.mss.cph@gmail.com.

Papers will have one of three different formats (a printed poster with bilateral discussions, a 10 minute pecha kucha with 5 minute discussion or a 20 minute presentation and 10 minute discussion). In the abstract, please also include a 50-word summary (as an aid to organizer in the review process), and state if you prefer to present the paper as an oral presentation in a 20- minute slot, as a printed poster or as a pecha kucha. The organizers may however decide to allocate the paper differently.

Abstracts will be reviewed on the basis of clarity, specificity, originality, and the inclusion of descriptions of as many of the following aspects of the presentation as possible/relevant:

Problem or phenomenon being addressed:

  • Central claim(s)
  • Data source(s), methodology or practical experience
  • Analytic, theoretical and/or practical approach(es)
  • A short piece of data or an example to support the main argument
  • Practical, theoretical or methodological implication(s) of the findings

Abstracts will be blind-reviewed. Therefore, do not put your name on the abstract file but please state in the email: your full name + affiliation + your paper title.

Authors will be notified of acceptance or otherwise by March 12th, 2019. There will be no submission of full papers.

Conference fee

The participation fee (in combination with CIRCD and UCPH funding) covers participation, materials, lunches, coffee breaks, reception and conference dinner. It does not cover accommodation or travel expenses, and unfortunately the organizers do not have the resources to assist with organizing travels and accommodation. CIRCD has a (very) small scholarship program for PhD students and other participants with limited funding for conference participation. If you think you might be eligible for that program, please explain that in a brief statement in the email with your abstract submission.

The conference venue is less than 30 minutes (by metro; incl. walking to the station and making one transfer) from Copenhagen airport (CPH) and 10 minutes from Copenhagen city centre (by metro or bike).

Further details on the logistics of the symposium will be published on https://circd.ku.dk
(info will be updated by Mie Femø Nielsen and Thomas L.W. Toft)

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  1. Meanwhile, an updated version of the symposium programme is available at:

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