The 2nd Meeting Science Symposium

Date of event: 23-24 May 2019.

Welcome reception 22 May 2019 at 7 PM. 
Conference closing 24 May 2019 at 5:30 PM.

Venue: University of Copenhagen, Faculty of Humanities, Emil Holms Kanal 2, DK-2300 Copenhagen, Denmark

Submission deadline: 4 March 2019

Organizer: Centre for Interaction Research and Communication Design, University of Copenhagen

Participation fee: 100 Euro (covering participation, materials, light lunches, coffee breaks, reception and conference dinner)

CALL FOR PAPERS

(pdf version of the call here)

The aim of this international symposium is to bring together academic scholars and other meeting experts (such as meeting facilitators and communication consultants) to share and develop state-of-the-art research on all aspects of meeting interaction. From the first MSS in Gothenburg in 2017, organized by Christoph Haug, it has been a key principle to bring together science and practice in order to promote and foster cross-sector and cross-disciplinary synergies.

We welcome empirical as well as theoretical studies, addressing micro level as well as macro level research questions, and all kinds of methodological approaches. From an organizational practice perspective we welcome insights and experiences with respect to best practices. What brings us together is a shared interest in meetings, not a particular disciplinary approach. We will have a thematic session on video mediated meetings and a thematic session on face-to- face consultations , but invite presentations on a wide range of topics. Submissions are also welcome from researchers who do not consider themselves meeting researchers but somehow ended up studying meetings or use meetings to study something else.

This conference will not just discuss meetings; it will also take itself seriously as one. We apply different formats across sessions.

We will have one plenary speaker session (plenary speaker(s) tba) with a facilitated discussion bringing micro, macro and practice perspectives forward. Each day a number of individual papers will be presented. And each day we will foster the intercollegiate dialogue by facilitating short networking sessions aiming at furthering the participants’ own professional goals of collaboration (about joint research or other endeavors).

Preliminary outline of the symposium program:

08:00
09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
21:00
Wednesday
22 May 2019
22 May 2019
Thursday
23 May 2019
23 May 2019
Welcome
Welcome
Start time
08:00
End time
08:10

Meet and greet
Short presentation round and networking session (incl. coffee and rolls)
Meet and greet
Start time
08:10
End time
08:50

Short presentation round and networking session (w/ coffee and rolls)

Short break
Short break
Start time
08:50
End time
09:00

Plenary speaker session
Plenary speaker session
09:00 - 10:00
Start time
09:00
End time
10:00

Break
Break
Start time
10:00
End time
10:30

Parallel sessions
(20 min presentations and pecha kuchas)
Parallel sessions
10:30 - 12:00
(20 min presentations and pecha kuchas)
Start time
10:30
End time
12:00

Lunch
Lunch
12:00 - 13:00
Start time
12:00
End time
13:00

Workshop
4 parallel sessions (click for details)
Workshop
13:00 - 16:00
4 parallel sessions (click for details)
Start time
13:00
End time
16:00

Case: Focus (as a group) on a specific organizational need that a meeting may serve and together develop a shooting script for a great meeting and/or practical advice for chairs or organizers of such a meeting. The case will be prepared before the workshop.
Data session: Work (as a group) on video recordings of a specific meeting. The data to be analyzed in the session will be prepared before the workshop.
Research application: Develop (as a group) ideas for a joint research application on a meeting research project.
Book/special issue: Outline (as a group) a co-authored book (or journal issue) on meeting interaction.

Break
Break
Start time
16:00
End time
16:30

Plenary session to discuss workshop results
Plenary session to discuss workshop results
16:30 - 17:30
Start time
16:30
End time
17:30

Transport to dinner venue
Transport to dinner venue
Start time
17:30
End time
18:00

Dinner
Dinner
18:00 - 21:00
Start time
18:00

Friday
24 May 2019
24 May 2019
Parallel sessions
(20 min presentations)
Parallel sessions
09:00 - 10:00
(20 min presentations)
Start time
09:00
End time
10:00

Break
Break

Parallel thematic sessions
(click for details)
Parallel thematic sessions
10:30 - 11:30
(click for details)
Start time
10:30
End time
11:30

Thematic sessions on (analysis of video recorded) video mediated meetings and on (analysis of video recorded) face-to-face consultations between colleagues or collaborators

Poster session
(with coffee and candy)
Poster session
11:30 - 12:30
(with coffee and candy)
Session topic
Meetings and their contexts
Start time
11:30
End time
12:30

Lunch
Lunch

Parallel sessions
(20 min presentations and pecha kuchas)
Parallel sessions
13:00 - 14:30
(20 min presentations and pecha kuchas)
Start time
13:00
End time
14:30

Break
Break with healthy drinks served. Trade fair
Break

Break with healthy drinks served. Trade fair

Networking session
(click for details)
Networking session
15:00 - 16:00
(click for details)
Start time
15:00
End time
16:00

Bilateral meetings following up on the results of the workshop as well as on other agendas. Trade fair continued.

Panel discussion
What is the state-of-the-art of meeting science?
Panel discussion
16:00 - 17:00
What is the state-of-the-art of meeting science?
Start time
16:00
End time
17:00

Conference closing and announcement of the next MMS venue
Conference closing and announcement of the next MMS venue
Start time
17:00
End time
17:30

As part of the symposium, we will also organize a workshop in which symposium participants may select between the following options:

  • Case: Focus (as a group) on a specific organizational need that a meeting may serve and together develop a shooting script for a great meeting and/or practical advice for chairs or organizers of such a meeting. The case will be prepared before the workshop.
  • Data session: Work (as a group) on video recordings of a specific meeting. The data to be analyzed in the session will be prepared before the workshop.
  • Research application: Develop (as a group) ideas for a joint research application on a meeting research project.
  • Book/special issue: Outline (as a group) a co-authored book (or journal issue) on meeting interaction.

The workshop will be prepared, organized and facilitated by a team of university students as a part of their course in process facilitation.

Participants are encouraged to bring books they have authored, or consultation services they have conceptualized, in order to promote these to other participants at a small trade fair that we will organize and cater with drinks.

We expect the number of participants to be 60-80.

Abstract submissions

Participants interested in presenting paper that relates to the study of meetings must submit an abstract (max 500 words) as a Word file by 4 March 2019 to: 2.mss.cph@gmail.com.

Papers will have one of three different formats (a printed poster with bilateral discussions, a 10 minute pecha kucha with 5 minute discussion or a 20 minute presentation and 10 minute discussion). In the abstract, please also include a 50-word summary (as an aid to organizer in the review process), and state if you prefer to present the paper as an oral presentation in a 20- minute slot, as a printed poster or as a pecha kucha. The organizers may however decide to allocate the paper differently.

Abstracts will be reviewed on the basis of clarity, specificity, originality, and the inclusion of descriptions of as many of the following aspects of the presentation as possible/relevant:

Problem or phenomenon being addressed:

  • Central claim(s)
  • Data source(s), methodology or practical experience
  • Analytic, theoretical and/or practical approach(es)
  • A short piece of data or an example to support the main argument
  • Practical, theoretical or methodological implication(s) of the findings

Abstracts will be blind-reviewed. Therefore, do not put your name on the abstract file but please state in the email: your full name + affiliation + your paper title.

Authors will be notified of acceptance or otherwise by March 12th, 2019. There will be no submission of full papers.

Conference fee

The participation fee (in combination with CIRCD and UCPH funding) covers participation, materials, lunches, coffee breaks, reception and conference dinner. It does not cover accommodation or travel expenses, and unfortunately the organizers do not have the resources to assist with organizing travels and accommodation. CIRCD has a (very) small scholarship program for PhD students and other participants with limited funding for conference participation. If you think you might be eligible for that program, please explain that in a brief statement in the email with your abstract submission.

The conference venue is less than 30 minutes (by metro; incl. walking to the station and making one transfer) from Copenhagen airport (CPH) and 10 minutes from Copenhagen city centre (by metro or bike).

Further details on the logistics of the symposium will be published on https://circd.ku.dk
(info will be updated by Mie Femø Nielsen and Thomas L.W. Toft)

Join the discussion at the Kunsido forum